Seven Ways To Safeguard Brand Reputation

Most companies will never experience a PR or reputation crisis on the order of a BP or Toyota. That’s the good news. But in the digital age, the drip-drip-drip of customer complaints, employee dissatisfaction, or competitive attacks can erode a brand’s good standing over time. That where the right blend of customer care, PR and reputation management, and SEO come in. Working together, they help safeguard brand reputation from minor problems that become major issues. Here are some tangible steps to advance that goal.

Shore up customer service

Today, customer service and public image are blurred, in part because it’s so easy to share gripes online. Note that United Airlines’ inadvertent use of a fill-in-the-blank letter in response to a complaint made the Twitter rounds instantly. Harmless, but a wasted opportunity to make a connection. Examples like the Comcast viral phone call can reinforce a negative reputation or erode a positive one. A robust and accessible customer service function, by contrast, can discourage disgruntled consumers from taking to Yelp.

Have a clear complaint escalation policy

It’s vital to determine in advance where to bend – or not –  when it comes to unhappy customers. In some cases, a brand may opt to stick to its guns to avoid setting an undesirable precedent; in others, complaints may be escalated for prompt resolution. Either way, a clear policy will maximize the benefit and minimize employee stress and customer uncertainty. A user may not get the answer they want, but a firm response is better than letting frustration simmer.

Either way, reply promptly to any complaints or problems

Even if you cannot make everyone happy, complaints should be answered, offline, if possible. The exception is an anonymous troublemaker or troll whose only goal appears to be spreading gossip or innuendo.

Conduct a reputation audit

Regularly. Make sure the tools and technology is in place for early-warning about complaints or criticisms. Don’t forget employee forums like Glassdoor and Indeed.com, and be sure to check industry-specific review sites, including those that are private. Those results may not come up in a search, but they’re bound to influence prospective customers, employees and partners. Many tools are free, so this one’s a no-brainer.

Take basic SEO steps

Claim all your corporate profiles. Make sure all logical variations on the company website are owned by the brand. Have a basic content marketing program in place to ensure that fresh, keyword-driven material supports the brand position in search results.

Build allies before you need them

Frequent customer reward programs, newsletters, or affinity groups offer many advantages for proactive relationship building. But they can also be strong defensive tools. In case of an attack or reputation threat on digital media, it’s enormously helpful to have advocates.

Study the past

Most reputation threats aren’t bolts from the blue. According to a study by the Institute for Crisis Management, sixty-five percent of business crises are “smoldering,” defined as a “slow burn” situation either ignored or covered up over time. Many so-called crisis situations are theoretically predictable, and they often recur.

Plan for the most likely reputation threats

Identify the top five most common threatening situations and devise a plan for each, with a clear chain of authority for response and management. A detailed crisis plan may be useful for a smoldering situation, but given the pace of change, it’s more important to designate a strong leader and identify basic steps for escalating and managing complaints or attacks.

Should PR Reconsider The Press Release?

With the PR industry always abuzz about new types of content and digital dissemination, it’s easy to overlook or question the value of the humble press release. But it remains one of the most economical ways to deliver your message to a wider audience. While not every company development warrants one, there are many perfectly apt occasions to write a press release and many reasons beyond immediate pickup to distribute it.
Press releases introduce a company to the media.  New and old media expect to hear about a new company or product via press release. Whether it’s a fancy release with audio and video or a more “plain vanilla” version, the comprehensive, well-written press release is still the best way to get your information into a familiar, digestible format for the media.
Press releases save editors time. No reason to get extra clever with it or mess with the basic style, a succinct press release answering the “5 W’s” is what most editors need to get a story started (or finished). Editors appreciate a brief, timely release with all major questions answered in the first grafs. A well-worded quote that advances or enhances the narrative  (and, that doesn’t start with “We are thrilled to…”) scores points as well.
Even press releases that aren’t immediately used... may pique interest for a future story. Usually when an editor says he cannot use a story at this time but sees possibilities for the future, he means it. Or, sometimes the news will be passed on to someone who can use it.
“Search” loves likes press releases.  High-quality, useful content that media use or that you post yourself can be effective for building search rank, although Google has rightfully cracked down on promiscuous use of keyword-stuffed newswire releases.
Press releases help media connect the dots.  A company’s “newsstream” can tell a story of growth, innovation, success, or strategic partnership-building.

Visitors to your website expect to see current news. Nothing takes credibility away from a company like a website with an empty or outdated press section. A steady stream of current press releases adds vibrancy and relevance to your company’s site.