Using Tech Tools for Maximum PR Coverage

Most PR agencies perform the same daily tasks – targeted media outreach, meticulous coverage tracking, and competitive monitoring, among others. Yet the tools that PR teams use can make the difference between a project and an ongoing retainer relationship. Below are ten tools PR professionals can use to impress their peers or clients and maximize efficiency.

Meltwater

While Google is a default monitoring tool for many agencies, it can be time-consuming, and it often misses coverage. Meltwater tracks from 275,000 online news sources and has partnerships for print and broadcast monitoring. It can track social media coverage as well, including Twitter, Facebook, Instagram, YouTube and over 300 million blogs. But the real advantage of Meltwater may be its ability to showcase this data in the format agency and internal PR teams prefer, from excel grids to pie and bar charts. Mastering it can not only help PR pros track coverage, but offer feedback on steps to increase visibility.

ProfNet

Sometimes it can be difficult to land pitches, but with ProfNet, the media opportunities present themselves. ProfNet provides direct emails with queries from journalists and others looking for commentary, as well as requests for speakers for conferences and trade shows. It also offers the opportunity to showcase the expertise of a company or client prior to a timely newsworthy hook, making it useful during a slow period of news coverage with few announcements.

Upwave

Upwave helps PR professionals create proactive data and trends using its Instant Insights feature. This tool helps survey and garner insights from more respondents than any other insights platform, meaning more data. In addition, Upwave ensures that the data collection is coming from regular people and not survey addicts, leading to high-quality results. This data is often wide-ranging and offers insights that can be newsworthy to a host of different reporters and outlets.

Muck Rack

With reporters switching outlets and topics, especially in these uncertain times, it’s more important than ever to have an up-to-date database showcasing where reporters are and what topics they cover. Along with helping monitor coverage, news and social media, Muck Rack helps provide and share media lists that are always contemporary resulting in stronger pitching success and more media opportunities. 

Google Trends

Google Trends is underutilized in our view. As a free tool that offers data and graphs on the popularity of specific search terms, it can be useful for research and brainstorming as well as monitoring. PR professionals can not only capitalize on newsworthy angles based on popular trends, but target specific locations using the geographic search trends features. That results in personalized and significant media opportunities affecting a specific community. In addition, the keyword function helps monitor popular topics throughout an extended period, providing an opportunity to analyze and launch specific campaigns precisely when people are searching for a specific topic. 

Anewstip

Anewstip is a search engine used to find journalists and media outlets who have posted about a topic on Twitter. The software gives users the ability to sort by influence, number of tweets, or how many times the person has mentioned a specific keyword. This provides an opening to construct a media list that targets individuals who are, at a minimum, interested in the topic. The site also offers the option to monitor tweets and articles about a keyword in real time, enabling PR professionals to contact the journalist at the right moment. 

GetNotify

GetNotify is a free tool that helps monitor the success of a campaign by notifying the sender if the email has been read by the recipient. The recipient will not know that the tool is being used, so it should be used with caution. But it can offer feedback about the success of the pitch, such as whether the subject line was catchy, in addition to the longer-term benefit of understanding which reporters view pitches regularly and which do not. 

Radio Guest List

Building radio and podcasts lists can be grueling, in part because of the difficulty of finding both the opportunities and the relevant contact information. With Radio Guest List, PR professionals can sign up for email notifications from producers, journalists, and podcast hosts who are looking for experts on specific topics, providing opportunities to showcase clients and their leadership teams. The email notifications occur daily ensuring recent and relevant talk show, podcast and radio opportunities. 

Hunter.io 

Hunter.io is a sophisticated website that uses company websites to track down email addresses. In addition to its paid service, users get 150 free searches a month. Hunter also allows users to undergo a domain search for all publicly available email addresses associated with a company’s domain name. Lastly, it can verify the addresses, ensuring updated emails and media lists.

BuzzSumo

BuzzSumo provides the latest trends in a given industry. Simply by entering a specific topic into the search bar, BuzzSumo will deliver all the most popular, relevant and recent content on that subject. It can search Q&A sites and forums to help users keep track of what a given community is asking about. This tool also helps track competitors, including what they publish and their engagement.

What are some of your must have PR tools for coverage? Let us know on Twitter @crenshawcomm!

Getting Antsy At Home? 6 Ways To Stay Motivated

I often think back to March 2020 and how those of us in PR, like many people, thought we’d be home for a few weeks at most. Oh, how wrong we were! As we creep toward the end of 2020 (thank God), it’s important to avoid burnout, especially for PR pros. For me, working from home has been a major adjustment. It was strange not to get on a train and walk into the office by 9 AM to start the day of media calls and meetings. 

The WFH life gets mixed reviews from our staff as well. Some people say they are more productive at home and enjoy going fully virtual. Others who are social butterflies, like me, miss the social aspect of working in an office –  catching up with co-workers and in-person events. 

No one was really prepared for WFH life and it took some time for everyone to find their groove, but we did it. Now, however, it could start to get tougher for people to stay motivated. As we enter the home stretch of 2020, consider the following advice for staying motivated while continuing to work from home.  

Maintain ‘normal’ hours

Are your company hours of business 9-6? What time do you actually start working? Maintaining normal hours can be tricky when working from home. You save time by not commuting to an office, but does that mean we should be working longer? Yes and no. Set a schedule and stick to it – most of the time. Just like working late in an office, there will be times when you may have to work longer than normal. If you’re in the midst of a client project and you have one small section left, finish it right now, then reward yourself when it’s all done. Don’t be afraid to set boundaries for yourself as well. Perhaps you don’t answer non-urgent emails until you log on at 9 AM. Make a schedule that works for you!    

Location, location, location!

The great thing about being remote is that as long as you have internet access and a laptop, you can work anywhere. Since being home, I have switched my ‘home office’ five times. Living in a household of five adults felt very crowded, and space was limited. After a few weeks, I found my most productive spot was in a room filled with windows and sunshine. Find a quiet space in your home that is free of major distractions like a TV. Find the best office space you can. If you spend too long in one place, switch it up the next week. In my case, a change of scenery may spark new motivation for finishing that byline or press release draft.  Be sure to set boundaries with your family or roommates and ask them to limit surprise visits during working hours to avoid unnecessary distractions and increased productivity. 

Personalize your space

We spend the majority of our week at an office and have spent time personalizing it to make it feel like a second home. No one was really prepared to create a home office. Slowly, my home office feels more like my desk in the real office that awaits my return. Personalize your space with the essentials like a comfortable desk chair, daily planner, and favorite pens. Add accessories that have made our lives easier like blue light glasses, wireless headphones or  Airpods (mine were the best purchase I made this year), a ring light and a motivational water bottle to make sure you stay hydrated. Make your space comfortable but productive – maybe feng shui to welcome in good energy for a great work day! Have you been addicted to HGTV during lockdown and want to make your space more visually appealing? Research interior designers and their tips for a better at home work space. Their main tips? Make your space a place you want to work in everyday!     

Use the 50/10 rule

If you are used to stepping out for lunch or that afternoon coffee, don’t give those up just because you’re working from home. The theory of the 50/10 rule is one that remote workers should note. It suggests for every 50 minutes of work, like meetings, pitching or writing, you should take a 10-minute break. These short breaks in your day will help avoid burnout, cut down on distractions, and overall make you more productive. Sometimes we need distance from Slack or emails to regroup. Motivate yourself by saying if I get X, Y and Z done, then I can take a break or a quick walk around the block. It may seem simple but it’s highly effective.   

Don’t skip Zoom calls

Zoom has been a savior during lockdown, connecting us to friends, family and coworkers. At Crenshaw, we pride ourselves on having a strong company culture and just because we’re not all together in the office, it doesn’t mean we can’t socialize. Since the first week, we have had a standing Thursday call for happy hour. This hour includes very little work talk but simply conversations around the latest Netflix show, personal updates or sharing opinions on the latest tech product launch. We all have those days where we may not be in the mood or would rather sign off early but try not to do this! You’ll feel better if you keep on your routine and spend some facetime with your coworkers, even if it is virtual!    

Take care of yourself

During this weird time we called 2020, we need to remember to take care of our mental and physical health. Admit it, you had a short period in spring when you thought the world was ending and this was the worst thing to happen. There have been hard times and struggles this year but like any other problem, we will overcome this pandemic. We won’t wake up one morning and things will go back to normal. It will take time. Until then, we can reflect on our state and work on becoming better. Pick up a new hobby, read that New York Times bestseller that has been on your list for months, take a Zoom yoga class or bite the bullet and buy yourself that Peloton bike. Set a goal to become a better version of yourself. If you feel good, you will want to share it with everyone and it may even make you a stronger PR person overall.

How are you switching things up during WFH life? Let me know on Twitter @colleeno_pr!   

6 Things Cybersecurity PR Pros Should Do To Stand Out

Global spending on cybersecurity products and services will exceed $1 trillion by 2021. The sector’s accelerated growth, however, makes it hard for companies to stand out. That means cybersecurity PR pros must be savvy, creative and tactical to ensure their companies are noticed by target audiences. 

In honor of Cybersecurity Awareness Month here are six ways to help providers stand out in the cybersecurity space.

Understand how you fit into the big picture

Like ad tech, cybersecurity is a crowded and highly segmented market full of vendors, services and enough acronyms to make your head spin. Knowing where a company fits into the ecosystem is essential to differentiation. Beyond the umbrella of cybersecurity, PR pros need to adopt a granular understanding of their focus and expertise. Are the company’s offerings geared toward consumers through products like antivirus and firewall solutions, or toward business and enterprise via security information and event management (SIEM) software suites? Does it excel in enterprise data security for the private sector or are government contracts the goal? The answers to these questions will dictate strategy and help PR specialists discern what storylines can achieve the visibility they need.

React to breaking news

PR teams must be tuned into what’s happening in the cybersecurity space every day. Sometimes there’s only a four-hour window to jump on a breaking story, so we need to be ready. From massive breaches and ransomware attacks, to election security issues and data privacy concerns, the sheer volume of stories makes news monitoring essential. Cybersecurity PR professionals should be following key contacts on social media, as well as subscribing to major newsletters like Politico’s Morning Cybersecurity or the Washington Post’s Cybersecurity 202. 

But, pick your battles

It’s self-defeating to hurl yourself at every story, however. PR teams should recognize that it’s impossible to be included in every type of news and should keep a fairly tight focus when offering subject-matter experts for comment. When it comes to reactive commentary, we base outreach on company specialty and the nature of the news. For example, a company specializing in enterprise IT security probably has no place commenting on data privacy surrounding government contact tracing. The pool of cybersecurity reporters is relatively finite, so PR pros should pick and choose the most relevant trending story and offer their source only to the most appropriate reporters to maximize return-on-effort. 

Know your media targets

Cybersecurity PR pros must be savvy enough to understand the nuances of media targets’ disciplines within the cybersecurity space. For example, there are multiple contacts at The Wall Street Journal that cover cybersecurity. Approaching any one of them without understanding what they cover will ensure your pitch is ignored. Study up. Follow key reporters on social media, read the trades and learn the differences between contacts that cover breaking data breaches or ransomware attacks and those that cover IT security management policies or white hacks and research reports. PRs who are aware of these differences will be more precise in their outreach efforts and maximize the potential for media visibility.

Diversify vertically

In an industry as crowded as cybersecurity, we are often competing against hundreds, if not thousands, of other brands and executives for thought leadership space. At times it’ll be more difficult to garner coverage depending on the story being told. But thanks to how many industries are affected by general cybersecurity issues, PR teams may gain advantage by diversifying their coverage options based on vertical sectors. These sectors may range from education, government and energy to financial services, healthcare and insurance. If an industry depends on the Internet to operate, it will undoubtedly face cybersecurity challenges. Attacking industry trade publications creates more coverage opportunities and allows PR pros to position their company in an outlet that can yield visibility among a new audience segment and even create a customer lead-gen opportunity down the line.

Use research and data to cut through the noise

Data and research can be highly effective for creating visibility for a cybersecurity brand, especially in a crowded category like antivirus and encryption software. Since there are hundreds of vendors in this segment vying for market share, the odds can be stacked against us from a media perspective. By either leveraging a company’s own research team or commissioning and white-labeling research from a third-party vendor, PR teams can gain an edge over competing brands in the battle for media mindshare. Cybersecurity reporting is inherently data-centric, which makes media in the space comparatively more primed to cover emerging industry research. Successful promotion of a report on a trending industry topic can result in high-impact coverage at scale and a big boost in brand visibility for the cybersecurity companies.

Crenshaw Communications Wins 2020 PRSA-NY Big Apple

Crenshaw Communications Wins 2020 PRSA-NY Big Apple

Campaign for leading event success platform Bizzabo is honored

New York, NY, October 5, 2020 — Crenshaw Communications, a New York-based public relations agency specializing in B2B technology PR, has earned a top award from the Public Relations Society of America New York (PRSA-NY) in the B2B PR category for its outstanding campaign on behalf of Event Success Platform, Bizzabo. Winners were announced on September 30 during a virtual awards ceremony.

Crenshaw won in the category of Marketing Business-to-Business for Bizzabo’s “EMPOWERing Gender Diversity in Events.” The campaign highlighted the lack of gender diversity among speakers at events for key industries and culminated with a full-day conference on International Women’s Day showcasing business women in C-level positions.

“Bizzabo is a fantastic partner, and we’re honored to be recognized for such a worthwhile program,” commented Dorothy Crenshaw, founder and CEO of Crenshaw Communications. “It’s gratifying that PRSA-NY draws attention to the best work in PR, and it inspires us to continue to reach for excellence.”

The Big Apples are the gold standard for PR practitioners in the New York metro area and celebrate the best work of PR agencies, companies, governmental bodies, and not-for-profit organizations during the prior year.

To learn more, visit crenshawcommunciations.com

About Crenshaw Communications

Crenshaw Communications is a New York PR and content agency specializing in public relations for high-growth technology companies. Whether the goal is to launch a new product, drive web traffic, or create a leadership brand position, Crenshaw extends PR tools and tactics beyond the limits of the traditional to create both earned coverage and word-of-mouth in order to build brands.

###

The Cost Of Losing Credibility

A former PR agency boss once told me, “You don’t win by being right. You win by being credible.”

That’s been ringing in my ears since the White House COVID-19 credibility crisis shifted into high gear. Credibility is among the most valuable currencies of any leader. It’s tough to watch it squandered even on an ordinary day. But in the midst of a global pandemic that has triggered a host of additional worries, it’s downright scary. And while it makes us feel clever to parse the press secretary’s statements and tweet snark about the handling of the president’s illness, it clearly goes beyond a PR problem.

White House fails transparency test

The lack of transparency around the spread of the coronavirus at the top levels of our government has further tarnished the Trump White House, our CDC, and even the Walter Reed Medical Center, among others. A September poll by ABC-Ipsos showed that 68% of Americans don’t trust the president when it comes to updates about the pandemic. Some even doubt the diagnosis itself, suspicious that it could be a stunt. Videos of the president posted from Walter Reed were parsed for edits and timestamps with a zeal that would make QAnon followers blush. No one seems to believe anything anymore.

The news that the president and several members of his inner circle have contracted the virus resulted in “worst-practices” communications by the White House. The government clearly had no plan to deal with a COVID infection in their midst. It started with a leaked story about Hope Hicks’s positive test results, followed by several hours of suspense about the president’s health status. Then, like dominos falling, the bad news just kept coming.

Yet four days later, we still don’t have answers to crucial questions about how the president contracted COVID-19 and who else was exposed. The initial briefing about the president’s health was dodgy; Dr. Sean Conley, the president’s physician, seemed to cast doubt on the timeline of events released by the White House. He was notably evasive when asked about the president’s oxygen levels. To compound the problems, after Conley’s upbeat report, White House Chief of Staff Mark Meadows released a statement “on background” that indicated the president’s condition was far more serious than reported.

Contradictions undermine credibility

Granted, there’s a long history of obfuscation when it comes to the health of a U.S. president. But in this case, the clumsy handling of the situation reflects the flawed management of the broader COVID-19 national health crisis. The administration and members of Trump’s family and inner circle have openly flouted the guidance from his own CDC. They have politicized the simple safety measure of wearing a face covering while denying ambivalence about masks. The key message point adopted by the administration over the weekend – that we should “live our lives” and not fear the virus – comes in direct and stunning contradiction to national guidelines. It will do nothing to protect public health.

Could an administration known for a lack of credibility have done anything differently or better? Yes. A straightforward report on the president’s health status would have been a first step, followed by disclosure of others affected and news of real actions taken to manage the outbreak – remote work, masks, contract-tracing, and the rest. But that hasn’t happened.

COVID is reality, not a reality show

The crisis has done more than finish off the administration’s credibility. It could cost well-meaning behind-the-scenes staff and members of the press their health, or worse. It has done lasting damage to our institutions. And the worst of it is that the lies, half-truths and distortions will probably continue once the president is released from the hospital.

We’ll most likely start a new chapter of the COVID reality show with only our common sense and the free press to interpret what we see and hear. It’s not the way it should be, but it’s the price of an administration that has sacrificed all credibility in pursuit of political gain.

How Paid And Organic Social Media Work Together In PR

Social media marketing and PR have become inseparable. That’s because social media plays a large role in most consumer and B2B PR programs. Of course, the right strategy is key to success, but for amplifying or growing the results of a strong PR program, the best option is usually a blend of paid and organic social media. Fully 86% of B2B marketers combine paid and organic social tactics. Here’s why.

Paid vs. organic social

Organic content uses free social media tools to share posts, photos, videos, and stories with the people who already follow a given brand or individual. The only way social media users can see posts organically is if a brand’s followers share its content or they’re following hashtags used by a brand to attract those searching for a specific topic. 

Organic social is the best way to begin to establish a connection with relevant audiences, but it has other benefits.

  • There is no cost to use it

  • Builds brand awareness

  • Extends the reach of thought leadership content 

  • Helps build a community around common topics or interests 

  • Develops campaigns with custom hashtags 

The reach of organic social sharing, however, is self-limiting. That’s where paid social media programs come in. While organic posting is key to reputation and relationship-building, algorithms that drive social content have made the paid social necessary for many campaigns. Its benefits are obvious.

  • Paid social connects brands with audiences that would not have discovered its content 

  • Paid campaigns can reinforce or amplify the message of organic social content

  • B2B companies can use audience targeting to reach industry decision-makers 

Integrating paid and organic social programs 

Organic social media reach is dwindling across most platforms. Organic posts on Facebook only reach about 5.5% of brand followers since Facebook’s algorithm decides which posts users see, and in what order. Here are some tips on finding the equilibrium of paid and organic social tactics for your social media strategy.

Where to post

The balance of paid and organic social media in a given program should be determined according to the social platform involved. The mix should vary according to program goals, and you may choose to incorporate more paid media one platform while organic may better suit another. Promoting a webinar can benefit more from paid posts on LinkedIn compared to Facebook, and audience engagement can thrive on Twitter when using organic tools such as polls and hashtags. People visit different social platforms for different reasons, and knowing which content to share and where to engage will play to the strength of each platform. 

Serve targeted ads based on organic audience

By using organic social media to build relationships with a given audience, you gain data insights about them. Information such as job title, age, and location can help build ads that are as relevant as possible. 

The beauty of social platforms is that they create lookalike audiences according to the data that closely matches a preferred audience segment. This could be webinar registrants or people who have actively engaged with brand content. A lookalike audience consists of people with similar demographics but are new to the brand and thus very valuable.

All promotion isn’t equal

Ads aren’t always the way to go – a captivating, creative organic post can generate buzz and compel your followers to share. In our view, organic social is most useful for amplifying an announcement, namely earned media coverage, change in leadership, or a new partnership. Use relevant hashtags and tag companies, people, or media outlets to ramp up impressions engagement. That being said, if the reach of organic posts isn’t meeting your goals, then you may want to back your content with spend.

An organic post that performs well can be “boosted” by paying to get it in front of more people – one of the benefits of marrying paid and organic social. Boosting is the perfect introduction to paid social and is low-risk, since there’s no need to produce an ad designed for a specific campaign. A running of your weekly or monthly analytics report will include likes, conversions, and profile views to determine the top-performing posts for boosting.

A/B testing

Before finalizing the social media budget allocation, most of us will run different versions of an ad in front of a small audience to see which performs better. You will want to test copy, graphics, ad placement, and audience targeting before deciding on a set budget in order to maximize the campaign’s effectiveness. You can also test organic content performance by setting up manual split tests and tracking results by using UTM parameters.

Optimize for success

A winning B2B social media strategy will typically include both paid and organic social media elements. Determining which approach works best for a given brand will take some testing and adjustment, but once you find what works, the results will be well worth it.